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Directory University of Florida

Center for Exercise Science

Research Resources & Onboarding

A starting point for graduate students, postdocs, and staff working with CES shared spaces and research resources.

Graduate Students Postdocs Staff

This guide helps new APK/CES members find department resources, shared equipment, training information, software, vehicle procedures, and important contacts.

Please note: This page supplements, but does not replace, required University of Florida training, approved research protocols, or current Environmental Health & Safety procedures.

Getting Started

New department members should work with their PI or supervisor to complete the access, training, and resource setup appropriate to their role.

  1. Confirm your department and lab access.
    Make sure your UFID, GatorLink account, department affiliation, PI or lab assignment, and required building or room access are in place.
  2. Complete required training.
    Complete applicable UF Environmental Health & Safety training, protocol-specific training, and any equipment-specific instruction required by your PI or supervisor.
  3. Connect to department resources.
    Request access to the software, reservation systems, communication channels, and shared files used by your lab or the CES Core Lab.
  4. Review shared-resource procedures.
    Before using shared equipment, vehicles, or laboratory spaces, review the appropriate reservation, cleaning, reporting, and safety procedures.
Important: Room access does not automatically authorize equipment use. Operate shared or restricted equipment only after completing the appropriate training and receiving authorization.

Contacts

Contact the appropriate department or University resource when you need help with access, training, equipment, facilities, or safety.

Core Lab & Training

Armando Luque Nardi
Add email and contact information

Facilities & Equipment

For building, facility, or equipment service needs.

Add facilities contact or service-request process

Safety & Waste

For laboratory safety, hazardous materials, and waste procedures.

Add UF EH&S and department contacts

PI or Supervisor

Your PI or supervisor should be your first contact for lab-specific access, protocols, training requirements, and authorization.

CES Core Lab

The CES Core Lab is a shared department resource. Users are responsible for leaving shared spaces safe, clean, labeled, and ready for the next approved user.

Reservations

  • Reserve the correct resource using your own account.
  • Use equipment only during your scheduled time.
  • Cancel reservations you no longer need.
  • Complete required usage logs.

Cleaning & Shutdown

  • Follow equipment-specific cleaning instructions.
  • Use only approved cleaning agents and consumables.
  • Complete required shutdown procedures.
  • Report damage or equipment problems promptly.

Labeling & Storage

  • Clearly identify the owner or lab.
  • Label contents, dates, and hazards as required.
  • Follow current storage maps and cleanout procedures.

Training & Access

Some equipment requires documented hands-on training or approval before independent use. Follow the requirements established for each resource.

Equipment & Manuals

Shared equipment may have specific training, reservation, and operating requirements. Confirm current requirements before use.

  • Cryostat(s)
    Tissue sectioning • Hands-on training required • Location and reservation process to be confirmed
  • Autoclave(s)
    Sterilization and decontamination • Training required • Room and reservation process to be confirmed
  • Centrifuges & Ultracentrifuge
    Sample separation • Training and authorization may depend on the equipment, rotor, and method
  • Plate Reader(s)
    Absorbance and fluorescence assays • Equipment-specific software and training may be required
  • -80 °C Freezers
    Long-term storage • Follow current allocation, labeling, mapping, and emergency-transfer procedures
  • Biosafety Cabinet(s)
    Approved biological work • Applicable training, certification, and technique requirements apply
  • Aurora Systems
    Muscle contraction measurements • Training and authorization are method- and system-specific
  • Mouse DEXA
    Small-animal body composition and bone measurements • Training and approved protocols required
Equipment manuals: Each shared instrument should link to its current manufacturer manual and, where applicable, an APK/CES quick guide or SOP. Add manual repository or SharePoint link.

Department Vehicles

Department vehicles are available for approved department and research purposes. Users must complete applicable driver and reservation requirements before use.

Department Van

Available for approved department transportation and research support.

Add driver eligibility, reservation, key, and return process

Animal Transport Vehicle

Chevrolet Equinox used for approved animal transport under applicable protocols.

Add driver, protocol, reservation, and sanitation requirements

Before driving, inspect the vehicle and confirm your reservation, keys, required documents, and any protocol-specific requirements. After use, return the vehicle and keys as directed, remove materials and waste, record required trip information, and report damage or maintenance concerns.

Software & Communication

Your PI, supervisor, or Core Lab contact can help determine which department systems and communication channels you need.

Clustermarket

Used for reservations and coordination of shared equipment, rooms, and department vehicles.

Add account or onboarding link

BioRender

Scientific figure and illustration platform available to eligible users.

Add license request information

GroupMe

Core equipment and vehicle groups may be used for downtime, scheduling, and other operational notices.

Add invitation process

Shared Files

Manuals, SOPs, forms, training materials, and other internal resources may be maintained in SharePoint or Teams.

Add shared-resource link

Safety & Laboratory Waste

Follow current UF Environmental Health & Safety requirements, approved protocols, posted laboratory procedures, and waste-specific training.

Biohazardous Waste

Use approved red bags and secondary containment. Follow current requirements for collection, closure, storage, and pickup.

Sharps

Dispose of needles, blades, contaminated broken glass, and other regulated sharps in approved puncture-resistant containers.

Chemical Waste

Use compatible closed containers, complete required labels, and segregate incompatible materials.

Other Waste

Follow applicable procedures for broken glass, animal-related waste, batteries, lamps, electronics, and other regulated materials.

Before publication: Confirm current APK/CES collection locations, pickup procedures, schedules, and UF EH&S links.

Emergencies & Equipment Problems

Protect people first. Stop work when necessary and report emergencies, unsafe conditions, equipment failures, or facility problems through the appropriate University and department channels.

Emergency or Fire

For a life-threatening emergency or fire, call 911 and follow posted evacuation and emergency procedures.

Spill or Exposure

Stop work, warn others, isolate the area when appropriate, and follow posted spill or exposure procedures.

Equipment Failure

Stop using malfunctioning equipment. Protect samples when safe, document the problem, and contact the responsible equipment or Core Lab contact.

Facility Problem

Report power, HVAC, water, or other facility problems through the appropriate UF facilities process and notify affected laboratory personnel.