Reimbursement with Performance

Deliverables for Reimbursement with Performance

To be eligible for reimbursement, all agencies paid by Reimbursement with Performance must submit the following reports to the FL DOE each performance period (monthly):

• Performance and Deliverables Monthly Report
• Copies of daily attendance rosters for each site and each day of operation

The specified deliverables must be completed PRIOR TO or DURING the performance period indicated. Reimbursement for the specified deliverable is not restricted to that performance period (e.g., adult literacy attendance is a required deliverable for October and May, but the program may claim reimbursement for costs associated with such activities throughout the project year).

Minimum Performance Standards

For the purposes of reimbursement requests, minimum performance standards for 21st CCLC grants have been established as:

1. Meeting proposed levels of operation,
2. Serving proposed numbers of targeted student participants.
3. Providing required hours of operation

Documentation of these minimum performance standards must be completed monthly using the Performance and Deliverables Monthly Report provided by the FL DOE. A monthly report must be submitted for each site and for each month for which the program is requesting reimbursement. The monthly report requirement does not negate the requirements set forth in the Request for Proposal and/or Request for Application (e.g., each program must adhere to the reporting outcomes and final evaluation requirements)

Reimbursement Procedures

All agencies paid by Reimbursement with Performance must invoice for reimbursement. Payment for reimbursements is rendered upon submission of:

• Invoice
• Documention of allowable disbursements
• Documentation of completion of specified performance objectives as identified in the Performance-Based Project Deliverables and Invoice Form

Invoices and all supporting documentation with original signature must be submitted to:

Office of the Comptroller
Florida Department of Education
Attn: Jenn Ciardo
325 West Gaines Street, Room 914
Tallahassee, FL 32399-0400

Reimbursement Forms

The following forms are required to be completed to seek reimbursement of allowable 21st CCLC expenditures:

• Project Disbursement Report - DOE 399
• Detail of Salary Expenditures - DOE 300
• Detail of Monthly Transactions - DOE 301
  (these forms can be found at http://www.fldoe.org/grants/gform.asp)
• Reimbursement of Travel (In-State) - DOE C-676
• Reimbursement of Travel (Out-of-State) - DOE C-676C
  (these forms can be found at http://www.fldoe.org/comptroller/forms.asp)